The City Clerk’s Office is a department of two employees – the city clerk and a deputy city clerk. The position of city clerk is appointed by the city council in accordance with Iowa Code Chapter 372.13 §3, and is to maintain city records and perform other duties prescribed by state or city law. These records include all council proceedings, resolutions, ordinances, council minutes, and all other documents relating to city business.
The city clerk prepares the Council agendas from information provided by city department heads, council and mayor. The City Clerk’s Office supervises the regulation and the issuance of various required city licenses and permits, and maintains a register of said licenses as required by the Code of Ordinances of the City of Eldon, Iowa.
City Clerk Duties
- The City Clerk’s office is responsible for maintaining all public records, which consists of storage, retention and scanning of official records.
- Preparation of the City Council agendas for Work Session and City Council Meetings.
- Archival of City Council Official Proceedings, Ordinances and Resolutions.
- Archival of Contacts and Agreements, Development Agreements and Leases.
- Attends City Council Meetings.
- Issues various municipal licenses and permits.
- Maintains the City Municipal Code.
- Notary Services.
- Process Requests for Public Records.
- Publication of Legal Notices as Required by Law.
- Receives and Opens Official Bids of the City.
- Receives all petitions filed by citizens.
- Processes and maintains vehicle licensing for all City vehicles.
- Prepares for publication the City claims, receipts of funds, payroll and disbursement of funds as required by law.
- File and remove liens on properties in accordance with State law.
- Performs Election Duties as Required by the Code of Iowa.
- Serves as Clerk to the Civil Service Commission, maintaining a record of its proceedings and actions as required by law.
- Oaths of Office for City Council, Civil Service Commission, Police Department and Fire Department.